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Booking Information

Everything you need to know about planning a learning experience with MOTAT, be it at our place or yours.
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BOOKING PROCESS

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With the opening of Te Puawānanga, our new science and technology centre, Education programmes will be returning to the MOTAT Great North Road classrooms.
The entry point for education group bookings is Gate C on Stadium Road, unless otherwise specified on your booking confirmation.

We look forward to welcoming school groups back to our classrooms and working with teachers to craft a fantastic learning experience for Tamariki.

GROUP SIZE

We have a minimum group size of 20 for all onsite bookings. We can see a maximum of 120 primary/secondary students, split into 4 groups of 30, per day and is dependent on your programme choice (some of our programmes have lower maximum requirements), and a maximum of 60 early childhood learners, split into 3 groups, per day.


SUPERVISION RATIOS

School group bookings require a minimum ratio of 1:6 (1 adult per 6 students).

Early Childhood Education group bookings require a minimum ratio of 1:3 (1 adult per 3 students)

Download a copy of our Risk Assessment form here>


PRICING

At our place

GroupCost per ChildAdditional Adults
School Groups$5.00 per child, supervising adults are free of charge up to ratio boundaries (1 adult per 6 children)$10 per person
Early childhood groups$5.00 per child, supervising adults are free of charge up to ratio boundaries (1 adult per 3 children)$10 per person
Special needs groupsFreeCaregivers Free
Teacher TraineesFreeN/A
  • All prices are inc GST.

  • A minimum charge of $100 per booked programme for all EOTC Educational experiences applies.

  • All bookings incur a cancellation fee of $75 if cancelled within 5 working days of booked visit.

  • If a booking is postponed for another date within the term the cancellation charge will not apply.

At your place

   
STEAM CellsFor a STEAM Cell visit within the greater Auckland area: $10.00 per child, teachers and teacher aides free of charge + $200 per return trip to the schoolFor a STEAM Cell visit throughout the North Island: $10.00 per child, teachers and teacher aides free of charge + $350 or $1 per km (whichever is highest) per return trip to the school + Educator cost – accommodation. Please contact bookings@motat.org.nz or call (09) 815 5808 for a quote
Online Workshops$3 per student, $75 minimum chargeIf an on-site visit is booked in conjunction with an online workshop, the workshop is free of charge
Learnables$100 - $200 per week or part thereof

MOTAT Financial Support

We know that cost is a huge limiting factor in the decision to organise an EOTC experience for your students, so we have special offers to help lower the cost for you.

Offers are limited to one subsidy per school per year and cannot be used in combination with other offers.

  1. Free Entry Offer

  • Needs based – schools with significant financial constraints and/or targeted participation students.

  • Onsite visits to MOTAT

  • Group size minimum 100 students on a single trip


2. Subsidised Bus Travel Offer

  • Needs based – schools with significant financial constraints and/or targeted participation students.

  • Onsite visits to MOTAT

  • Group size minimum 100 students on a single trip


3. STEM Outreach Offer

  • Needs based – schools with significant financial constraints and/or targeted participation students.

  • STEAM Cell visits to schools

  • Group size minimum 60 students on a single trip

Contact bookings@motat.org.nz or call (09) 815 5808 to find out more.

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PAYMENT OPTIONS

Please provide the name and email address of your account person to your educator. The invoice will be sent by our accounts team after the visit.

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EDUCATION VISIT TERMS AND CONDITIONS

Our terms and conditions for education groups visiting MOTAT can be found here.


Your MOTAT visit pack

FAQS

Where does the bus drop us off?

A MOTAT educator will meet your group upon arrival at 98 Motions Road, Western Springs or at Gate C Stadium Road, depending on your timetable. Please check your timetable and/or your confirmation email to see which site you should be dropped to.

What if we are coming in separate cars?

There is parking available at the MOTAT Aviation Hall site, and parking in the surrounding streets at MOTAT Great North Road. Please note, school groups catch a tram between the two MOTAT sites so you will need to make arrangements to either take your car with you, or return to your car at the end of your day.

What do I do if we are going to be late?

Please call your educator if you are going to be late. You will find their contact information in their email to you sent the week before your visit.

What time can I get in?

For health and safety reason visitors are only allowed onsite from 9.45am unless arranged prior.

How do I let MOTAT know how many students and adults I’ve got with me on the trip?

Give this information to your educator upon arrival – please ensure you know how many students you have per year level (eg: 24 Year 5’s and 39 Year 6’s) and include all adult helpers.

How do I pay for the visit?

An invoice is sent after the visit.

Where do we have lunch?

Each education group at MOTAT is allocated a covered lunch space. Your educator will take your group to your meeting space in the morning to begin your onsite induction. Your students will also leave their bags in this space while they have their educator session and explore MOTAT but will need to take their bags with them when they leave either site.

What does the onsite induction involve?

Your educator will explain the timetable, expectations of behaviour, toilets/drinking fountain locations, tram station location and any questions about your day.

What do I do if I don’t have a copy of the timetable?

First thing to do is check your email including your junk mail. Timetables are sent out the week before your visit. If you are not the person who organised the trip, this email will have gone to them. If you still do not have a copy of the timetable, inform your educator before you arrive and they can get one for you.

What do students do with their bags?

Your students will leave their bags in their meeting space while they have their educator session and explore MOTAT but will need to take their bags with them when they leave either site.

Where do I catch the tram?

Trams leave from the stops outside the MOTAT shops. Please be 5 minutes early to ensure you do not miss your tram.

Where are the toilets?

Toilets can be found at both ends of the Aviation Hall at MOTAT Motions Road. Toilets can be found in between Buildings 1 and 2 and 6 at MOTAT Great North Road.

Is there a café at MOTAT?

We apologise that our cafe is currently closed. We recommend you plan ahead and bring your own food and drink to enjoy when visiting.

There are vending machines selling cold drinks and snack food items.

Do you have wheelchairs for hire?

If you require a wheelchair for the day of your visit, please let your educator know. They can arrange to have one at the gate for when you arrive.

What do I do if there is a first aid incident?

The MOTAT shops at both sites have first aid kits and processes to inform the appropriate MOTAT team members to help. MOTAT has First aid rooms. All MOTAT classrooms have first aid kits.

What happens if a student requires more than first aid?

MOTAT’s emergency response team will provide the first level of care and escalate the response to specialist care if needed.

If an injury occurs that warrants an ambulance, one will be called. However, if an ambulance is refused, MOTAT team members are not responsible for transporting visitors to the hospital.

What do I do if a child gets lost?

Please contact the MOTAT shop on 09 815 5800, they will mobilise our emergency response team who will circulate a description and search for the child.

What do I do if the emergency siren goes?

MOTAT’s emergency response team will let you know what to do if an emergency siren goes off. Make your way to the location, and your educator will meet you there to give further instructions.

What do I do when it is time to leave?

Return to your meeting space 10 minutes before you are due to leave. Check you have all your students, and they have all their belongings.

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