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Booking Information

Everything you need to know about planning a learning experience with MOTAT, be it at our place or yours.

BOOKING PROCESS

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GROUP SIZE

There is no minimum group size, however a minimum charge of $100 applies to all group bookings.

The maximum group size is 120 students plus accompanying adults.


SUPERVISION RATIOS

School group bookings require a minimum ratio of 1:6 (1 adult per 6 students).

Early Childhood Education group bookings require a minimum ratio of 1:3 (1 adult per 3 students)


PRICING

AT OUR PLACE

GroupCost per ChildAdditional Adults
School Groups$5.00 per child, supervising adults are free of charge up to ratio boundaries (1 adult per 6 children)$10 per person
Early childhood groups$5.00 per child, supervising adults are free of charge up to ratio boundaries (1 adult per 3 children)$10 per person
Special needs groupsFreeCaregivers Free
Teacher TraineesFreeN/A
  • All prices are ex GST.

  • A minimum charge of $100 per booked programme for all LEOTC Educational experiences applies.

  • All bookings incur a cancellation fee of $75 if cancelled within 5 working days of booked visit.

  • If a booking is postponed for another date within the term the cancellation charge will not apply.

AT YOUR PLACE

   
STEAM CellsFor a STEAM Cell visit within the greater Auckland area: $10.00 per child, teachers and teacher aides free of charge + $200 per return trip to the schoolFor a STEAM Cell visit throughout the North Island: $10.00 per child, teachers and teacher aides free of charge + $350 or $1 per km (whichever is highest) per return trip to the school + Educator cost – accommodation. Please contact bookings@motat.org.nz or call (09) 815 5808 for a quote
Online Workshops$100 per workshop, participant numbers uncappedIf an on-site visit is booked in conjunction with an online workshop, the workshop is free of charge
Learnables$100 - $200 per week or part thereof

LIMITED SPECIAL OFFERS

We know that cost is a huge limiting factor in the decision to organise an LEOTC experience for your students, so we have created two special offers to help lower the cost for your school visit.

1) Free Entry for schools in the first and last week of term: To qualify for free entry you must be a decile 1-5 school, bring a minimum of 100 children on a single trip, and schedule your visit to MOTAT for the first or last week of term.

2) $250 subsidy for bus travel: To qualify for subsidised bus travel you must be a decile 1-5 school, and bring a minimum of 100 children on a single trip. There are a limited number of subsidies available, schools are limited to one subsidy per school per year and this offer cannot be used in conjunction with free entry offer.

Contact bookings@motat.org.nz or call (09) 815 5808 to find out more.

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PAYMENT OPTIONS

Payment on the day of the visit (cash, cheques, eftpos, credit card) at MOTAT main entrance.

Invoice by prior arrangement. Please provide your account person’s name and email address. The invoice is sent after the visit.

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EDUCATION VISIT TERMS AND CONDITIONS

Our terms and conditions for education groups visiting MOTAT can be found here.


WHAT TO EXPECT ON THE DAY OF YOUR VISIT


FAQS

Where does the bus drop us off?

A MOTAT educator will meet your group upon arrival at Gate C on Stadium Road (unless otherwise arranged).

Please ring the ‘School Groups’ button on the gate intercom on arrival.

What if we are coming in separate cars?

Please pre-arrange a meeting place for your group, we suggest the park over the road from Gate C on Stadium Road. Once your entire group, including adult supervisors, have arrived please ring the ‘School Groups’ button at Gate C.

What do I do if we are going to be late?

Please call that MOTAT shop on 09 815 5800 if you are going to be late.

What time can I get in?

For health and safety reason visitors are only allowed onsite from 9.45am unless arranged prior.

What do I do with the numbers form that was emailed to me?

Please fill this out on the day and have it ready to give to your educator on arrival. It is very important this information is correct as we use it to invoice your school for the trip. If you have not filled out the form before you arrive, or have not got a form, please let your educator know and they can help you with this.

How do I pay for the visit?

If you haven’t arranged for your school to be invoiced after your visit, you can pay on the day of the visit (cash, cheques, eftpos, credit card) at MOTAT main entrance.

Where do we have lunch?

Each group at MOTAT is allocated a covered lunch space. Your educator will take your group here to begin your onsite induction. This is also where your students can leave their bags while exploring MOTAT.

What does the onsite induction involve?

Your educator will go over the rules of MOTAT, toilet locations, café location, timetable, drinking fountains, emergency procedures, tram station location, MOTAT scavenger hunt and answer any questions about your day



What do I do if I don’t have a copy of the timetable?

First thing to do is check your email including your junk mail. Timetables are sent out the week before your visit. If you are not the person who organised the trip, this email will have gone to them. If you still do not have a copy of the timetable, inform your educator and they can get one for you.

What do students do with their bags?

Bags can be left in the lunch space you are allocated as you will be the only group in that space for the day.

Where do I catch the tram?

Trams leave from the stop outside the MOTAT shop. Please be 5 minutes early to ensure you do not miss your tram. A missed tram ride cannot be rescheduled. Unless arranged at the time of your booking please do not leave the tram when it stops at the end of the line. Please only ride on the tram your group has been scheduled for.

Where are the toilets?

Toilets can be found in buildings 1, 2, 5 ,6 and Cropper House. Your educator will point out the closest toilets to your meeting space.

Is there a cafe at MOTAT?

There is a cafe at MOTAT at M1 (Great North Road site), as well as various vending machines. There is no cafe at M2 (Meola Road site).

Do you have wheelchairs for hire?

Wheelchairs are loaned from the MOTAT shop free of charge. Please call the MOTAT shop on 09 815 5800 to arrange this before the day of your visit.

What do I do if there is a first aid incident?

The MOTAT shops at both sites have first aid kits and processes to inform the appropriate MOTAT team members to help. MOTAT has a First aid room. All MOTAT classrooms have first aid kits.

What happens if a student requires more than first aid?

The emergency response team will provide the first level of care and escalate the response to specialist care if needed. Your group must have a personal vehicle available to transport the student to medical facilities if needed.

What do I do if a child gets lost?

Please contact the MOTAT shop on 09 815 5800, they will mobilise our emergency response team.

What do I do if the emergency siren goes?

In an emergency we will use a ‘phone tree’ system to communicate with your group. The person in charge of your group must have the phone numbers of all their adult supervisors and pass on instructions to each of them.Please gather your students and wait in your location until advised by MOTAT staff to move to another location.

What do I do when it is time to leave?

Return to your meeting space 10 minutes before you are due to leave. Check you have all your students and they have all their belongings. Your educator will join you at your meeting space and escort you back to your bus at Gate C

Where do I get the MOTAT Scavenger Hunt from?

You can scan this QR code to access the Scavenger Hunt. There will also be a copy of this QR code in your lunch space. It would be helpful to send the QR code to your adult supervisors ahead of the trip.


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